We are looking for an enthusiastic and passionate Office Manager for the smooth running of our energetic company. This is an autonomous role and you need to be comfortable in making independent decisions.

This position will suit you if you have good interpersonal and presentation skills and office experience. You need to be self-directed and have organizational and problem-solving skills. The successful applicant will have as follows:

Responsibilities:

·         Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, errands and shopping;

·         Coordinating domestic and international travel, including flight, hotel and car rental reservations;

·         Handle debtors, creditors and bank reconciliations, utility bills and office petty cash;

·         Purchase office supplies and equipment and maintain proper stock levels;

·         Produce reports, compose correspondence and draft new contracts;

·         Creating presentation and other management-level reports;

·         Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies;

·         Manage the directors’ schedules, calendars and appointments

·         Handle customer inquiries and complaints;

·         Maintain the condition of the office and arrange for necessary repairs

·         Manage office expenditure and budgets;

·         Upkeep of the marketing function of the business, including social media updates, checking the functionality of the website and sending mailshots to clients and customers;

·         Overseeing incoming and outgoing post and courier deliveries

·         Manage contract and price negotiations with office vendors, service providers and office lease;

·         Plan in-house or off-site activities like meeting, conferences, parties and celebrations.

Requirements:

·         A Diploma in business or similar or achieved A level certification in business-related subjects;

·         A minimum of 2 years’ experience in an Administrative role;

·         Must be fluent in Maltese, English and Italian;

·         Possess excellent computer skills, including a a high degree of proficiency in MS Office applications and ideally, Sage Line 50.

·         Knowledge of accounting, data and administrative management practices and procedures

·         Experience with social media;

·         Passion for good customer service;

·         Attention to detail and problem solving skills;

Bring your great attitude and initiative to an inclusive workplace that values their staff. If you thrive in a fast-paced environment where every day is different, you will love this role.