Author: Nick Scerri

Accounts Assistant

An opportunity to join a well-established company but at an exciting time as it adapts and prepares for the future in a changing and evolving technological world. This is a dynamic and challenging hands on role with a genuine opportunity for progress.

Reporting to the Head of Finance, you will be responsible for:

 

  • Assisting in the day-to-day routine accounts procedures;
  • Updating of accounting ledgers;
  • Postings of Journal entries;
  • Performing reconciliations of bank accounts;
  • Assisting in compiling month end and annual reports;
  • Performing any other duties and reports as may be required from time to time.

Requirements:

 

  • A Diploma in Accounting (AAT) or the initial stages of ACCA;
  • A minimum of one-year experience within an Accounts environment;
  • Excellent written and oral communications skills in business English;
  • A very strong knowledge of Microsoft Excel;
  • Proven ability to work accurately whilst still meeting deadlines;
  • Planning, organising and management of priorities;
  • Maturity and a strong determination to get the job done.

Interested?
Submit your details below or contact us directly at [email protected]. Interviews are taking place straight away!

This opportunity will involve the successful candidate being outsourced to a client and working closely with their team on a day-to-day basis.

 

Accountant

Our client is seeking an Accountant who will be responsible for providing practical advice to help grow our client’s business and reach their goals.

The role offers great opportunity to grow and develop accounting and business advisory skills.

Responsibilities;

 

  • Respond and resolve account queries;
  • Supervise junior staff members and manage the accounting functions;
  • Prepare budget forecasts;
  • Handle monthly, quarterly and annual closings;
  • Compute taxes and prepare tax returns;
  • Manage balance sheets and profit/ loss statements;
  • Report on the company’s financial health.
  • Liase with external auditors.

Job requirements:

 

  • Fully ACCA qualified or in the final stages;
  • 2-3 years working practice experience;
  • Strong communication skills in Maltese & English;
  • Working knowledge of Accounting systems;
  • Good organisational and interpersonal skills.

If you are looking to work in a friendly, professional environment in a role with a
lot of client contact, this is the role for you

Interested?
Contact us today for an immediate start!

 

This opportunity will involve the successful candidate being outsourced to a client and working closely with their team on a day-to-day basis.

Accounts & Admin Officer

Our client is looking for a driven and versatile team player to take on the role of Accounts & Admin Officer.

Your attitude and ability to learn will be more important than specific experience although previous experience within Administrator and / Accounting will be an advantage.

What you’ll be doing:

 

  • Handling incoming phone calls and taking messages, when necessary;
  • Posting and processing of invoices;
  • Settling creditor payments;
  • Assisting in the completion of VAT returns;
  • Inputting other data in the Accounting system;
  • Handling client queries, requests and resolving customer complaints;
  • Ordering stationery supplies;
  • Other administrative duties as may be required from time to time.

What you’ll need to be successful:

 

  • Achieved an A’ level certification in Accounts or similar – ideally with the hopes of furthering your studies;
  • Strong command of both the English and Maltese languages;
  • Proficient with MS Office applications, particularly Excel and PowerPoint;
  • Experience in Accounting software such as Sage Line 50, will be considered an asset;
  • Determined and ambitious.

Interested?
Submit your interest below or contact us directly at [email protected]

This opportunity will involve the successful candidate being outsourced to a client and working closely with their team on a day-to-day basis.

Credit Control Officer

Do you consider yourself to be assertive and meticulous in your work?

Our client is looking for a Credit Control Officer on a full-time, permanent basis.

You will be responsible for maintaining a great relationship with clients and helping to build new relationships. You will be applying and reviewing credit limits, chasing unpaid debts, track and follow up on payments being made, raise credit notes, and regularly liaising with customers via phone and email to maintain a strong relationship.

The ideal candidate for the role will have a minimum O’level standard of education, be fluent in both Maltese and English as well as good Excel skills. You will also need to be reliable and have good prioritising skills enabling you to get the most out of your working week.

If you believe you have what it takes, send your application to [email protected].

This opportunity will involve the successful candidate being outsourced to a client and working closely with their team on a day-to-day basis.

Loan Calculator

Enter the loan amount, term and interest rate and we will do the rest.

Our loan calculator will help you determine the monthly payments of a loan as well as a monthly schedule of amortisation for the duration of the loan. This calculator can be used for any type of fixed loan.

Malta Salary Calculator

Bookkeeping, Accountancy & Payroll Services

Accounts in Malta

We provide bookkeeping services to our clients both at our back-office as well as on site, at our clients, depending on the size and nature of their business. We make use of a variety of accounting software and programmes from Sage, to Shireburn, Xero, Navision, Quickbooks, SAP and more to ensure that several reconciliations are made of our clients banks, their debtors, creditors, stocks, assets and nominal ledger. We ensure that all transactions are properly referenced and filed in an organised fashion. Our fees for such services are priced on a monthly retainer basis, and are calculated according to the estimated time spent on the performance of our service. We even provide the service of collection and return of documents from and to our clients by means of our runner, who aims to facilitate the process for our clients, with the intention of having less time dedicated by our clients towards the accountancy function or worries in this busy life we live. We also inform each of our clients of their impending deadlines and aim to provide the completion and submission of the required reports in very good time way before the deadlines imposed by the Government. This provides peace of mind and the ability to plan for cash flow payments in terms of government taxes due by the Company.

In Malta there are three main categories for setting up of a business. First, one may set-up as self-employed, second as a partnership when there is more than one member owning the business or third as a company.  When clients grow in size we also aim to provide them with our outsourcing service in order to better accommodate their needs, and we continue to provide them with peace of mind and the ability to offer a premium service and the reassurance of continuity.

Wages & Salaries

Our tailor made service also provides for payroll services, which we provide to a range of clients, starting from small startups to large companies and we tailor our service to provide both onsite and offsite support here too. Our payroll team assures our clients of data accuracy, consistency and continuity since we are always on time with payroll processing. This process involves the issuance of pay slips for every pay period, the issuance of an FS5 for our client, the engagement and termination of the client’s employees on the jobsplus portal, any applications for National Insurance and/or Tax Numbers for new employees engaged, and the issuance of FS3s upon termination or by year end, together with the end of year reconciliation of wages and the issuance and online submission of the FS7 to the government department. We also handle work permit applications for non-EU nationals as and when required.

Why HR is the new Marketing

The evolving role of Human Resources

Over the past few years, there has been a shift in the world of marketing as we know it, and this is mainly due to the Internet and of course, Social Media. We are in the digital era and this is forcing business to conform. The trend has affected Marketing functions; it seems that HR functions are next. If you look closely, you can already start to see some changes in the world of HR, this is because HR has also been forced to adopt new strategies, which look very much like marketing.

At this point, we all know that company culture plays a pivotal role, in fact, nowadays HR is developing campaigns to grow employer awareness, to build the employer brand as a “great place to work” and to retain top talent.

Here are some ways a marketing mind-set can lead to HR transformation;

Talent Acquisition and Competition

As you know, the competition out there is fierce. We have a shortage of qualified and experienced personnel in the country and this is putting a strain on your Recruitment team. So when a high-potential employee is considering moving from their current employer, to another, where do they turn to? Increasingly, its social media platforms, like Facebook, Instagram, Linkedin and perhaps jobsites.

Whilst trying to keep myself up to date with the latest trends, I looked through these sites… from a recruiter’s perspective, and it’s quite clear to me, that most companies have taken on a sales-oriented approach to their online presence. This is because, nowadays, in most industries, finding the right person might be as important as finding the best customers.

Since small business almost always have tight budgets, even when things are going well, its even more critical for you to get it right the first time. The secret to attracting the right people to you is to align your HR strategy with your business plan.

What do we mean? If you are looking for low-level Administrative staff, you need your campaign to be young, fresh and creative.  Take it one step further than the “who, what, when, where and why” to tell employees and prospects exactly what’s in it for them!

“People don’t join companies; they seek to become better versions of themselves”. Take a moment and think… how can they achieve that at your company?

The Human Touch

I cannot emphasize this enough, we are in the digital era – let’s use it to our advantage! There are so many ways we can get closer to a customer or potential employees through the use of technology. Yet most of the time, we miss out on these opportunities and opt for;

  • The use of royalty free stock images of people or static objects instead of an employee on a normal days work.
  • Heavily detailed descriptions instead of stories or videos of how it feels to be part of the team.
  • Or simply, the use of videos to communicate the company’s culture and values.

The Employee Experience

A strong and engaging employee experience can help employees succeed in attracting and retaining skilled employees. Positive employees will increase their performance and overall, improve the customers’ experience.

Nowadays, employees look into more than the role itself and the monetary reward.  A positive employee experience tops their list of criteria when deciding to move from their current employer to another. Just as marketing team has moved past customer satisfaction to analyse all the aspects of customer experience, so is HR.

HR professionals are finding ways to invest more in their employees, by providing them with improved work spaces, training and guidance and benefits such as referral schemes, mobile phone discounts etc. HR is transcending the workplace and reaching out into every employee’s overall life.

Create employee brand advocates

You might already have some brand advocates, especially if you’ve already followed the above suggestions, correctly. This might even being to happen on its own. Your best employees will promote your brand – either by simply sharing your posts, recommending your services or coming up with their own thing. However it does not hurt to give employees some guidance. Establish social media guidelines for employees so that your brand remains consistence, even through your team members may develop messaging in their own voices. You might even consider incentives for employees for their social media efforts, for recommending your services or even a prospective employee. This might be a monetary reward, a restaurant gift card or another small token of appreciation.

Company Transfers & Liquidations

Company

A company provides limited liability status to its shareholders and is seen as being more professional to the public eye and also allows for eventual transfers in the shareholding of the organisation. A Company’s shares can be transferred from one shareholder to another in time, and can also provide the platform for different levels of control with different voting rights and rights over their shareholding. When shares are transferred, the Company continues to operate without being affected and this helps to provide continuity and smooth transitions of new incoming shareholders who don’t have to change their VAT Number, Income Tax Number, and so on and so forth. The Memorandum and Articles of Association is the statute and basis for any company and this document together with the Incorporation Certificate are two important documents. The M&A is in fact changed when a share transfer takes place. A VAT Number, an Income Tax Number, an Employer Number, a PE Number, and engaging the directors of the Company allow a company to be operational.

Tax Refunds

Certain shareholders who have a great vision for their future growth prospects, opt to go a step further, and set-up not just one company but at least two. In fact they would set-up a holding or parent company to then fully own a subsidiary trading company here in Malta. For many non-resident shareholders this dual structured system would enable a 6/7th refund of tax paid through the dividends of the operational profits of the trading company or 5/7ths in the case of passive income of the same trading company. A dual structure also provides the platform to create a group of companies, which can also help out in the marketing aspect of the Group, and allow further eventual subsidiaries to be created under one group brand name.

Transfer of Shares

Share transfers in Malta involve a number of deliverable forms depending on the involvement and status of the outgoing or incoming shareholder. A share transfer process involves preparing the documentation for the seller, the incoming investor and the agreements and MFSA documentation required to complete this transaction. Certain share transfers are exempt whilst others are subject to duty from the buyer’s end and subject to tax from the vendor’s part. Our task is to see that the transaction is completed in the shortest span of time, and that the new shareholder is registered with the MFSA after getting clearance from the Duty and Tax on Capital Gains Department. Transfers of shares may take place intervivos meaning when the vendor is still alive, or causa mortis implying that the transferor of shares has passed away and the inherited shares are thereby being taken over by the heirs of the shares. A transfer of shares generally would be completed within a matter of two weeks subject to having the full required evidence or documentation from our clients.

Liquidations

Mergers, Divisions, Dissolutions and Liquidations also provide for changes to a company set-up. A merger will see a company being merged into another company where this is wholly owned by another and subject to a number of conditions such as having the same company year ends. A division will see one company being split into two companies in order to protect the continuity of a business between two family members for instance who would want to split the business upon agreed terms. A dissolution and eventual liquidation, in its simplest form, suggests that a company notifies the public of its intention to close the Company and subject to a number of satisfied conditions is able to proceed towards striking off of the Company with the MFSA and other registers held with government departments. These processes can take our team between one to three monthly to complete, and our aim is to reassure our clients that we can complete this in the shortest span of time.

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