This position will suit you if you have good interpersonal and presentation skills and office experience. You need to be self-directed and have organizational and problem-solving skills. The successful applicant will have as follows:

Responsibilities:

·         Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, errands and shopping;

·         Coordinating domestic and international travel, including flight, hotel and car rental reservations;

·         Handle debtors, creditors and bank reconciliations, utility bills and office petty cash;

·         Purchase office supplies and equipment and maintain proper stock levels;

·         Produce reports, compose correspondence and draft new contracts;

·         Creating presentation and other management-level reports;

·         Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies;

·         Manage the directors’ schedules, calendars and appointments

·         Handle customer inquiries and complaints;

·         Maintain the condition of the office and arrange for necessary repairs

·         Manage office expenditure and budgets;

·         Upkeep of the marketing function of the business, including social media updates, checking the functionality of the website and sending mailshots to clients and customers;

·         Overseeing incoming and outgoing post and courier deliveries

·         Manage contract and price negotiations with office vendors, service providers and office lease;

·         Plan in-house or off-site activities like meeting, conferences, parties and celebrations.

Requirements:

·         A Diploma in business or similar or achieved A level certification in business-related subjects;

·         A minimum of 2 years’ experience in an Administrative role;

·         Must be fluent in Maltese, English and Italian;

·         Possess excellent computer skills, including a a high degree of proficiency in MS Office applications and ideally, Sage Line 50.

·         Knowledge of accounting, data and administrative management practices and procedures

·         Experience with social media;

·         Passion for good customer service;

·         Attention to detail and problem solving skills;

Bring your great attitude and initiative to an inclusive workplace that values their staff. If you thrive in a fast-paced environment where every day is different, you will love this role.

This opportunity will involve the successful candidate being outsourced to a client and working closely with their team on a day-to-day basis.