We are looking for an enthusiastic and passionate Office Manager for the smooth running of our energetic company. This is an autonomous role and you need to be comfortable in making independent decisions.

This position will suit you if you have good interpersonal and presentation skills and office experience. You need to be self-directed and have organizational and problem-solving skills. The successful applicant will have as follows:

Responsibilities:

·         Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, errands and shopping;

·         Coordinating domestic and international travel, including flight, hotel and car rental reservations;

·         Handle debtors, creditors and bank reconciliations, utility bills and office petty cash;

·         Purchase office supplies and equipment and maintain proper stock levels;

·         Produce reports, compose correspondence and draft new contracts;

·         Creating presentation and other management-level reports;

·         Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies;

·         Manage the directors’ schedules, calendars and appointments

·         Handle customer inquiries and complaints;

·         Maintain the condition of the office and arrange for necessary repairs

·         Manage office expenditure and budgets;

·         Upkeep of the marketing function of the business, including social media updates, checking the functionality of the website and sending mailshots to clients and customers;

·         Overseeing incoming and outgoing post and courier deliveries

·         Manage contract and price negotiations with office vendors, service providers and office lease;

·         Plan in-house or off-site activities like meeting, conferences, parties and celebrations.

Requirements:

·         A Diploma in business or similar or achieved A level certification in business-related subjects;

·         A minimum of 2 years’ experience in an Administrative role;

·         Must be fluent in Maltese, English and Italian;

·         Possess excellent computer skills, including a a high degree of proficiency in MS Office applications and ideally, Sage Line 50.

·         Knowledge of accounting, data and administrative management practices and procedures

·         Experience with social media;

·         Passion for good customer service;

·         Attention to detail and problem solving skills;

Bring your great attitude and initiative to an inclusive workplace that values their staff. If you thrive in a fast-paced environment where every day is different, you will love this role.

We are currently seeking a highly meticulous and organised individual to take on the role of Document Specialist. You will work with other team members to ensure consistency of documentation across the company.

Responsibilities:

• Maintain company documents and the document management system;
• Proofread, merge and format documents whenever required;
• Enter data of sales & purchase invoices and issue credit notes;
• Responsible for Petty Cash;
• Order stationery and other office supplies as needed;
• Identify the needs for documents and develop templates;
• Develop and implement company policies and procedures;
• Prepare PowerPoint presentations and meeting notes;
• Take down Management Meeting minutes and distribute to the appropriate members of staff;
• Review and maintain the accuracy of the records, request edits or updates where necessary;
• Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing;
• Develop an efficient filing system to make update and retrieving files easier;
• Research and obtain further information for incomplete documents.

Requirements:

• A minimum O’Level standard of education;
• Excellent communication skills in both Maltese and English;
• Proficiency with MS Office applications’
• Dependable with respect to confidentially and policies;
• Possess strong organisation skills, with an ability to stay focused on assigned tasks.

As one of our dedicated employees, you will be nurtured in a positive work environment that encourages growth and opportunities.

Interested? Send your application to [email protected] today!

Our client, which is the leading provider in Malta`s fashion industry, is looking for a Receptionist to join their team with immediate effect!

The receptionist is the first person with whom clients, suppliers and fellow employees come into contact on behalf of the organisation. Thus, first impressions of the company depend on your professionalism and behaviour!

Responsibilities of the role:

• Handle telephone and email queries and divert to the necessary personnel.
• Schedule meeting and conference rooms
• Collect and distribute parcels, stock and other mail
• Schedule appointments and update the calendar
• Perform filing and basic clerical duties
• Be responsible for the company`s website such as updating new stock, writing articles, blog posts and other material

Requirements:

• Possess highly developed organisational skills
• Have excellent written and verbal communication skills
• Be able to work independently as well as in a team
• Be proficient in MS Office Applications
• A valid driver`s license
• Previous experience is highly considered as an asset.

Interested? Then hit the apply now button or contact us on 7934 9513 for further information!

Have you always wanted to work in an office? Do you want to kick-start your career in the administration sector? Look no further! We have the role for you.

Our client who is in the Wholesale and Retail Industry is seeking to recruit a motivated and eager to learn Data Input Clerk to join their team on a full-time basis.

Roles & Responsibilities:

• Entering customer details and accounts data from source documents.
• Compiling, verifying and sorting out information to prepare the data for computer entry.
• Reviewing data for deficiencies and errors.

Requirements:

• Previous experience in a similar role is considered an asset.
• O’Level standard of education
• Must have excellent communication skills and organizational skills.
• Fluent in verbal and written English and Maltese.
• Must have basic computer skills (I.e. ECDL)
• Possess a clean police conduct.

About Us:

• At Ennesse we recognise that our staff make our success so your progression is our priority.  This is a fantastic opportunity to develop your accounting career within a prestigious firm.
• Support and assistance where needed will be given throughout by our fully qualified team of experts. 
• We encourage and mentor further studies and sign off work experience for those studying ACCA.
• In return for your skills and talent we are committed to offering a wage commensurate with your level of experience and qualifications.

Remarks:

Ready to take the leap? Apply now at [email protected] or contact us on +356 7934 9513 OR +356 7988 7880

Job Title:                Office Clerk

Reporting To:       Back Office Manager

Job Overview:      Are you looking for a new challenge where you can take advantage of your Administration experience? We have an opportunity for an enthusiastic Office Clerk to join us at Ennesse.

Roles & Responsibilities:

• Meeting & greeting customers.
• Acting as a contact point for employees & updating employee records.
• Dealing with couriers and other suppliers
• Yearly submission of government documentation.
• Managing of company databases by ensuring that they are regularly updated
• Assist in accounts & other Ad hoc duties.
• Satisfy any other duties and responsibilities emanating from the role

Attributes:

• Planning & Time Management Skills
• Accuracy & Attention to Detail
• Ability to prioritize, multitask and is flexible to meet changing deadlines.

Requirements:

• You have an A’Level standard of education. 
• Prior experience working in a similar role.
• Familiarity with programs, such as Microsoft Office and more.
• Proficient verbal and written communication skills in Maltese & English.
• You have organisational skills, an eye for detail and real initiative.

About Us:

• At Ennesse we recognise that our staff make our success so your progression in our priority. This is a fantastic opportunity to develop your accounting career within a prestigious firm.
• Support and assistance where needed will be given throughout by our fully qualified team of experts.
• We encourage and mentor further studies and sign off work experience for those studying ACCA.
• In return for your skills and talent we are committed to offering a wage commensurate with your level of experience and qualifications.

Remarks:

1. The list of ‘Duties & Responsibilities’ appearing in this job description is neither necessarily exhaustive nor is any part of this job description permanent or immutable.
2. The job holder shall carry out his/her duties as directed by job holder`s superior.